The time card calculator adds up the hours worked in a week. Enter a start and end time for each day and any unpaid break, and it totals the hours in both hours-and-minutes and decimal form, splits out overtime, and works out gross pay if you add an hourly rate. Shifts that run past midnight are handled automatically.
How to use the time card calculator
- Enter the start and end time for each day you worked. Leave days off blank.
- Add unpaid break minutes, such as a 30-minute lunch.
- Optionally enter your hourly rate and overtime rules.
- Read the total hours, decimal hours, overtime and pay.
Why decimal hours matter
Payroll systems multiply hours by a rate, so they need hours as decimals: 7 hours 45 minutes is 7.75 hours, not 7.45. To convert, divide the minutes by 60. Our guide to calculating hours worked has a full minutes-to-decimal table.
Overtime
Under the US Fair Labor Standards Act, non-exempt employees must be paid at least 1.5 times their regular rate for hours over 40 in a workweek. Some states add daily overtime rules; California, for example, generally requires overtime after 8 hours in a day. This calculator uses a weekly threshold you can change; check your state’s rules and your employer’s policy for your exact situation.
Frequently asked questions
How do I enter an overnight shift?
Just enter the real times, for example 10:00 PM to 6:30 AM. When the end time is earlier than the start, the calculator assumes the shift ended the next day.
Should paid breaks be subtracted?
No. Only enter unpaid breaks. Under federal rules, short breaks of about 5 to 20 minutes are normally paid work time, while meal periods of 30 minutes or more, when you’re fully relieved of duty, usually aren’t.
Is this the same as my paycheck?
The pay shown is gross pay before taxes and deductions. Your take-home pay will be lower.